Payroll & Time Tools
Timesheet Calculator with Overtime — free timesheet calculator with overtime: enter daily hours as date, time in, time out, meal minutes, and travel minutes to get regular hours, daily overtime over 8 hours, double time over 12 hours, weekly overtime over 40 hours, meal-break deductions, and hourly-rate gross pay for the whole pay period. Flip the IHSS mode switch to apply California Labor Code § 510 and CA Dept of Social Services rules, split the semi-monthly period into workweeks, and track the 66-hour statutory limit. No sign-up, no upload, and nothing leaves the page. The live app keeps the tool first: enter details, generate a result, then copy, download, or share the output.
Type or paste one shift per line into the timesheet input. Each line starts with a date or weekday, followed by the clock-in time, the clock-out time, and then optional meal-break minutes, travel minutes, an hourly rate override, and a case or client id. A header row is detected and skipped automatically, and overnight shifts such as 22:00 to 06:00 are rolled into the next day instead of producing negative hours. Choose Standard FLSA for weekly overtime only, California for daily overtime and double time, or California IHSS caregiver for workweek splitting and the 66-hour statutory limit. Set the base hourly rate, press Calculate overtime pay, and the daily table, workweek breakdown, KPI cards, and the copyable pay report update together.
Under California rules, hours worked beyond 8 in a single workday are paid at one and a half times the regular rate, and hours beyond 12 in that same workday are paid at double the regular rate. The calculator classifies every shift into regular, overtime, and double-time buckets before it applies the weekly true-up, so a 13-hour shift correctly reports 8 regular hours, 4 overtime hours, and 1 double-time hour. Working a seventh consecutive day in the same workweek also moves hours beyond 8 on that day into overtime, which matters for caregivers and restaurant staff who rarely get two days off in a row.
Weekly overtime is measured inside a fixed workweek, not across a calendar month. This calculator groups shifts into Sunday-to-Saturday workweeks and, after the daily classification, moves any regular hours beyond 40 into the overtime bucket at one and a half times the rate. In California IHSS caregiver mode the same shifts are also reported per workweek against the 66-hour statutory limit, so you can see how many hours remain before the limit is reached and whether one workweek is carrying more hours than the other. Both workweeks of a semi-monthly pay period are shown side by side, which is exactly how the IHSS timesheet is reviewed.
Enter meal-break minutes for any unpaid break that should be deducted from paid hours; the calculator subtracts them and, in California mode, flags a meal-premium hour when a shift runs past six hours with no break recorded. Travel minutes between recipients are added to paid time for IHSS caregivers, and can be excluded for standard payroll. Gross pay is then computed from the classified hours: regular hours at the base rate, overtime hours at one and a half times, double-time hours at twice the rate, plus any meal-premium hours. Every figure is deterministic, so the same timesheet always produces the same pay report.
A timesheet calculator with overtime turns a list of shifts into paid hours. This one reads each shift's clock-in and clock-out times, deducts unpaid meal breaks, adds paid travel time, sorts the hours into regular, overtime, and double-time buckets using daily and weekly rules, and multiplies them by an hourly rate to produce gross pay for the whole pay period.
Add one shift per line with its date, time in, and time out, choose a rule set, and press Calculate overtime pay. Standard FLSA pays overtime only for hours beyond 40 in a workweek. California also pays one and a half times for hours beyond 8 in a day and double time for hours beyond 12 in a day, which the daily table shows per shift.
Yes. The calculator runs entirely in your browser, is free to use, and requires no account. Timesheet lines stay on the page, and the optional saved timesheets are stored locally in your own browser storage unless an Axle backend is configured.
Yes. IHSS caregiver mode groups shifts into Sunday-to-Saturday workweeks, reports each workweek separately against the 66-hour statutory limit, applies the seventh-consecutive-day overtime rule, and includes paid travel time between recipients in the paid hours.
Meal-break minutes you enter are deducted from paid hours, and California mode flags a one-hour meal premium when a shift passes six hours without a recorded break. Travel minutes are paid time when travel is included and ignored when it is not, so the same timesheet can be evaluated for both policies.
Yes. Every run produces a plain-text pay report showing the daily breakdown, workweek totals, overtime split, and gross pay. Copy it to the clipboard, download it as a report file, share it, or export the daily table as CSV, JSON, or PDF from the export button.